Product guide

XBan Documentation

An operational guide to set up XBan, organize work, and use the core features without leaving the Kanban flow.

Create the first project

XBan organizes work into projects. Each project contains columns, tasks, invited people, notifications, and dedicated settings.

  • Open Projects from the dashboard.
  • Create a project for a client, sprint, or internal process.
  • Choose a starter template and adapt columns to the real workflow.
Board

To do

In progress

Review

Manage columns and ownership

The board shows work status. Keep columns few and clear, then move tasks when their status changes.

  • Order tasks and columns with drag and drop.
  • Assign owners and collaborators from the card.
  • Use priority, labels, and due dates only when they help decisions.
Task modal

Review

Validate Premium delivery

Checklist, comments, attachments, and assignees in the same panel.

  • Final copy approved
  • 4 comments
  • 3 attachments

Work inside the card

Each task keeps description, checklist, comments, attachments, and assignees together. Context stays on the work, not in chats.

  • Write a short, verifiable description.
  • Split work into checklist items.
  • Add comments and attachments for reviews and deliveries.
Inbox
New commentNow
Task assigned2h
Attachment uploaded3h

Unlock Premium and integrations

Premium increases limits and features. API tokens let reports, automations, and external tools read operational data.

  • Check the plan from Settings.
  • Generate personal API tokens when Premium is active.
  • Use v1 endpoints for projects, tasks, and search.
API v1
GET /api/v1/projects
Authorization: Bearer xban_***

{
  "projects": [
    { "name": "Product sprint" }
  ]
}